Productivity is the word of the day. Small businesses and big companies are all trying to find ways to get more work done in the day. But what if you are already paying for a tool that could help you do more, stay organized, and automate key tasks? Enter: Microsoft Flow.
What is Microsoft Flow?
Microsoft Flow is part of your Office 365 subscription. That means if you use Word, Outlook, Excel, or any of the other programs in the Microsoft catalog, you are probably already paying for it and don’t know it. So if you already have it, why not put it to good use?
Think of Microsoft Flow as a piece of software that makes all your other programs and tools talk to each other. It offers integration between over 100 different programs and websites from MailChimp and Twitter to OneDrive and SharePoint. You can even build it into your website to create automated processes that improve productivity without overtaxing your employees.
Automating Workflows to Do More with Your Time
When set up properly, Microsoft Flow is a versatile tool that can help you minimize the time your employees spend on data entry and task creation, and help make sure to capture every lead and customer contact. There are hundreds of Flow templates designed to handle everything from email management to task generation. The service can be connected to external websites like social media outlets or news websites, helping you stay on top of what is important to your business.
For example, Ali runs a commercial cleaning service. She uses Office 365 to manage her calendar, email, and client intake through Forms accessed through her website. With the right setup, Flow can help Ali to:
- Respond to social media shares and reblogs, increasing her visibility on social media
- Provide new customers the option to set up meetings and complete intake forms and then forward them to her sales team for follow-up
- Avoid double-booking cleaners by setting cleaning tasks directly onto their calendars
- Create automatic processes for manager approval of add-on services, overtime, or ordering supplies
- Manage notifications from emails, creating push notifications for the most important messages
Take Your Office 365 Subscription to the Next Level
Anyone can understand the basics of Microsoft Flow. The program and online templates are designed to make it easy for business owners to start increasing their productivity, even without a programmer’s help. With enough time and effort, Flow can help you increase your company’s productivity and move toward a more fully automated process.
If you don’t have the time, energy, or tech-savviness to set everything up yourself, don’t worry! As a Microsoft Cloud Solutions Provider, Provisio Technology Solutions can help you take your Office 365 subscription even further. We provide training, custom configuration and setup and system integrations so that you can make use of all the benefits Flow has to offer. We will work with you to identify how your employees spend their time and where Flow and other Microsoft 365 tools can help you streamline your processes. We’ll provide easy-to-understand training so you know the time and effort is well spent.
When combined with a custom web solution, Provisio can help you take your automation even further. We can build sophisticated workflows, pulling in information from your company’s databases, websites, inventory lists, and other software, to create multiple data integrations that automate some of your most important processes.
Provisio helps businesses optimize their Office 365 subscriptions, and minimize the risk of losing customers to sloppy data entry or follow-up practices. Don’t let all the options Flo provides overwhelm you. Contact the website consultants at Provisio Technology Solutions today to schedule a meeting, and make the most of the software you and your employees are using every day.